Meeting Facilities and Technology

Gettysburg College is actively involved in a cooperative effort with Academic departments and Facilities Services to equip faculty, students, and guests with state-of-the-art technology in our classrooms. Our classrooms are enhanced to fit a standardized model which balances flexible, yet intuitive multimedia systems. Rooms are commonly outfitted with high speed internet access, a variety of multimedia devices, and cable and satellite TV video signals.

The College has over 60 meeting facilities that range in capacities from 10-300 with both fixed and flexible seating. The ballroom can seat 1,000 in chairs comfortably. The knowledgeable and friendly staff is happy to work with you to provide your conference with the best fit of available meeting facilities based on your particular needs.

The College has over 20,000 square feet of multi-purpose flexible exhibit space available for your use as well.

Some groups find it convenient to setup an office on campus during their event. Please let us know if this is something that you are interested in and we can help provide you with an appropriate location as well as services such as printing, telecommunications, copy machines, and signage. Conference groups have access to a copier/fax machine located at the College Union Building (CUB) information desk. A fee of $0.10/ copy and $0.50/fax will be assessed to the conference bill. Please notify Conference and Event Services if there are specific people that may utilize this service. If you use a fax machine often, a private line can be installed for a fee. The conference group must supply its own equipment.

If your conference is not lodging on campus, facilities fees will apply based on your requests.

An itinerary is required to determine the classroom space that you need. We will help you to find spaces that accommodate your group's needs for size, flexibility, and technology. An itinerary is a listing or schedule of events that occur during your conference.  We encourage you to create one as early in the planning process as possible. This is usually a work that is continually changing up until your welcome or orientation session for your participants. It includes a daily schedule including meetings, meals, and social events. The schedule should also include a list of your technology needs for each event as follows:

Make specific requests for the use of rooms with audio-visual equipment.

Please select from the following list:

Computer and projector

VHS and projector

DVD and projector

* Please specify any events that will require microphones for speakers including details on how many will be required for the event.

* Please specify any requests that will require audio-visual support for events out of doors. 

Note: equipment and support for these events is limited and we need you to plan ahead for this.

Computing Services

Gettysburg College is committed to the investment of technology in our classrooms and meeting facilities and making it available to our summer conference participants. In order to provide the best service possible, please fill out and return the attached form found in the Appendix. Many times you will see that a temporary account is required. 

This policy requires anyone who is conference related that uses the campus network to have a temporary account to ensure audit ability and maintain network security. These temporary accounts will give a user access to the Internet and network printing. In order for conferences to obtain temporary accounts, you must provide no later than two weeks before your arrival each user's name, address, and phone number on a list that gives your conference name and conference dates. This can be done on an Excel worksheet or a Word document. Our IT department will normally provide two generic accounts for each conference in the event of last minute changes of participants or last minute walk-ins. Generic accounts may not be shared under any circumstances! Upon using this generic account, you must provide Conference Services with the attendee's name, address, and phone number. All temporary accounts will expire the day after the conference and may be terminated at any time for any reason and without prior notice.

Conference groups are only permitted to load software on instructor stations. Software may not be loaded onto machines in the computer labs. If this is a service you are requiring, you must rent machines on your own to accomplish this.